How Sustainable Woodstock is organised
The group is run by volunteers. Four officers — Chair, Vice-Chair, Treasurer and Communications Secretary — are elected at the Annual General Meeting. They work with a wider steering group that includes representatives from the active working groups.
Working groups focus on particular areas of activity and can change as priorities change. Current work includes woodland and orchard management, biodiversity, renewable energy and energy conservation, active travel and road safety, pedestrian and cycle routes, plastic reduction, schools and climate-related lobbying.
Current officers
| Chair | Ed King |
|---|---|
| Vice-Chair | Colin Carritt |
| Treasurer | Graham Brown |
| Communications | Hilary Brown |
Core documents
Current constitution adopted 18 January 2025: aims, membership, officers, meetings, finance and dissolution.HTML →Privacy policy
How we handle information supplied through email, newsletter sign-up, volunteering and other contact with the group.HTML →Data Protection Policy — Version 1
Earlier approved policy retained as a reference document.PDF →Register of Systems — Version 1
Earlier record of systems used for personal information, retained for transparency.PDF →
Meetings and decisions
The steering group meets at least three times a year. Decisions are normally reached by consensus, with majority voting available where needed. Four steering-group members form a quorum.
An AGM is held each year after the previous year's accounts are available. It reviews the accounts and the group's work, elects officers and considers the constitution and other formal documents. The constitution also provides a process for Special General Meetings and for members to propose motions.
Money and accountability
The Treasurer maintains the group's financial records and prepares annual accounts. Funds are held in Sustainable Woodstock's name; payments require authorisation by at least two designated officers, and spending must support the organisation's aims.
Sustainable Woodstock is part of the Community Action Groups Oxfordshire network and provides accounts and community-impact information as required.
Risk and insurance
Activities such as woodland working parties and public events are risk-assessed. The constitution sets out the arrangements for passing risk assessments to the relevant body and arranging appropriate public-liability cover.